Sending out invitations should feel like the easy part of wedding preparation. You’ve picked the date, chosen your venue, and maybe even tasted the cake.
But many couples overlook key details, and mistakes are inevitable. Getting this step wrong can cause confusion and frustration. Avoid common pitfalls by being aware of them now.
Key Points:
- Failing to finalize the guest list before ordering.
- Misspelling names or addresses.
- Choosing the wrong delivery method.
- Not providing clear RSVP instructions.
- Forgetting to proofread every single detail.
- Sending them too late or too early.
- Ignoring postage costs and regulations.
- Not ordering enough.
- Skipping important information.
- Overcomplicating the design.
1. Failing to Finalize the Guest List Before Ordering
You’re excited to order your beautiful invitations. You’ve chosen the design, colors, and fonts. But wait. Do you know exactly how many you need? Probably not. Ordering before you’ve finalized your guest list can lead to one of two things: either you end up with too few and scramble to order more, or you have way too many and waste money.
Avoid this by taking the time to finalize your guest list. Once you know how many people you’re inviting, order slightly more than that.
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2. Misspelling Names or Addresses
Misspelling a guest’s name or entering an incorrect address can come across as careless. It doesn’t just look bad; it causes delays when the invitations are returned as undeliverable. That forces you to reorder, readdress, and resend, all of which cost extra time and money.
The simplest way to avoid this is by proofreading carefully. Check and double-check every name and address. Have someone else do the same. Fresh eyes can catch mistakes you might miss.
3. Choosing the Wrong Delivery Method
Many couples don’t think about how they’ll actually send their invitations. You might not realize it, but the postal service can be unpredictable. Some invitations get lost or delayed, and that’s the last thing you need when you’re trying to organize your guest list.
Always choose a reliable delivery method. For something as important as your wedding, consider sending them via a trackable service. This adds peace of mind. You’ll know exactly where the invitations are at all times.
4. Not Providing Clear RSVP Instructions
You need to know who’s coming to your wedding, but your guests won’t RSVP if you don’t make it clear how to do so. Forgetting to include an RSVP deadline or not specifying how they should respond leads to confusion.
Include clear RSVP instructions on the invitation. Specify whether you prefer a phone call, email, or mailed response. If you’re expecting a mailed RSVP, include a pre-addressed, stamped envelope.
5. Forgetting to Proofread Every Single Detail
Proofreading might feel like overkill, but you cannot afford to skip this step. Every line of text needs to be perfect. One small mistake could cause confusion or embarrassment. Imagine printing the wrong date or address.
The best way to ensure accuracy is by checking everything multiple times. It’s not just about spelling; you need to verify all the details. Have someone else review the invitation as well.
6. Sending Them Too Late or Too Early
Timing matters when sending invitations. Send them too early, and people forget. Send them too late, and they scramble to make plans, which can lead to lower attendance.
The sweet spot is usually eight to ten weeks before the wedding. This gives guests enough time to make arrangements without letting too much time pass.
7. Ignoring Postage Costs and Regulations
Many couples don’t realize that postage varies depending on the size and weight of the invitation. Some designs are heavier or larger than standard mail, requiring extra postage. If you don’t account for this, the invitations might be returned, causing unnecessary delays and extra costs.
Always weigh one invitation at the post office and ask about postage requirements. It’s a simple step that ensures everything goes smoothly.
8. Not Ordering Enough Invitations
Running out of invitations is a nightmare. Even if you’ve finalized your guest list, there’s always the possibility of needing more. Someone might get added to the list at the last minute, or you might misplace a few.
Always order more than you think you’ll need. It’s better to have extras on hand than to scramble to order more later. Consider at least 10% extra to cover any unexpected needs.
9. Skipping Important Information
It’s easy to get caught up in the design and forget to include critical information. The invitation should provide more than just the date and location. You need to include other essential details, like dress code, directions, and any special instructions for guests.
Before finalizing the text, list all the important details your guests will need. Ensure everything fits on the invitation without cluttering the design.
10. Overcomplicating the Design
An elaborate design might look impressive at first glance, but it can cause issues later. Complex designs can be expensive to print, difficult to read, and hard to fit into standard envelopes.
Keep the design simple and elegant. Focus on readability and ensure there’s enough space for all the necessary details.
Sending wedding invitations is a critical step, but it doesn’t have to be stressful. Avoiding these common mistakes will save you time, money, and frustration.
By finalizing your guest list early, proofreading carefully, and paying attention to postage, you’ll ensure everything goes smoothly. Your guests will appreciate receiving a clear, well-thought-out invitation that reflects the style of your celebration.
